Correctly Provisioning Managed Metadata (Taxonomy) Fields through CAML in SharePoint 2010

April 17, 2015 // By Michael Blumenthal

Imagine that you are creating a content type for a publishing page or a document and you want to have a field in that content type that is a managed metadata field (a.k.a. a taxonomy field). This allows users to select a term from one of the termsets that you have in your Managed Metadata Service’s termstore. There are many steps to do this.

If you get the steps wrong, your taxonomy field won’t work correctly. It will be greyed out or it won’t save the values you pick. If it’s greyed out, it means you’ve forgotten to wire up the field to the termset. If it’s not saving the values, the CAML definition may be wrong, perhaps specifying a HiddenTaxonomyList in another site collection.

If you want to get it right, there are three blog posts you must read in the following order:

• Correctly Provisioning Managed Metadata Columns by Doug Ware
• Provisioning SharePoint 2010 Managed Metadata fields by Ari Bakker – Read part two first, then back track to part one
• How to provision SharePoint 2010 Managed Metadata columns by Wictor Wilén

Perhaps it makes more sense to read them in reverse order, but whichever you decide, the combination of the three will give you a pretty good picture of the CAML that needs to be written. In fact, you might need to read them several times to make sure to get all of the details right.

So, how do we know if the resulting taxonomy field is good? There are three things to check:

1. As mentioned, if the field is greyed out, you probably don’t have it wired up to a termset. This is often done through an event handler called a Feature receiver that runs when the feature is activated. You have to write some code that looks like this:

public static void ConnectTaxonomyField(SPSite site, Guid fieldId, string termGroup, string termSetName)
 {
 if (site.RootWeb.Fields.Contains(fieldId))
 {
 TaxonomySession session = new TaxonomySession(site);
  if (session.DefaultKeywordsTermStore != null)
 {
 // get the default metadata service application
 var termStore = session.DefaultKeywordsTermStore;
 var group = termStore.Groups.GetByName(termGroup);
 var termSet = group.TermSets.GetByName(termSetName);
 TaxonomyField field = site.RootWeb.Fields[fieldId] as TaxonomyField;
 // connect the field to the specified term
 field.SspId = termSet.TermStore.Id;
 field.TermSetId = termSet.Id;
  field.TargetTemplate = string.Empty;
 field.AnchorId = Guid.Empty;
 field.Update();
 }
 }

I am quoting this from Ari Bakker’s post almost directly. I highlighted three lines. The first one (where you check to see if Default Keyword Term Store is null or not) ties back to a Managed Metadata Service (MMS) Application configuration option. There’s a checkbox on the service application’s property page (the property page for the indented one) that controls whether or not this is the default keyword term store. If that’s not checked and this is the only MMS application available to your farm, site.DefaultKeywordsTermStore will always be null.

The second and third highlighted lines I point out because you need to ask, “Are these statements really needed?” I contend that the answer is no, especially not for AnchorId, because you can set that in the CAML.

Unfortunately, this is not the only reason the field could be greyed out. According to Bakker, you also might not have the TaxonomyFieldAdded site Feature.

2. When you have the field on a page or in a list and you fill out that list item, does the value persist? I’ve seen an incorrectly provisioned taxonomy field where it looks like it is working. However, when you actually go to save a list item with data in this field, it fails without error. When you visit the page the next time, the field value has been lost. I believe that happens when you manually specify in the field definition un-tokenized URLs for the hidden taxonomy list. The hidden taxonomy list is at //server/site-path/HiddenTaxonomyList (relatively speaking), but because it’s hidden you won’t see it in the View All Site Content Page. However, if you type in the URL you can see it like any other list. Although it’s possible to specify the location of the HiddenTaxonomyList in your CAML, there is no reason to do so.

3. When you index content that has a value set for the taxonomy field you created, you should see three Crawled Properties, not two. One of the crawled properties should start with “ows_taxId_” and map to a managed property. If it doesn’t, then you won’t get facets showing up correctly in faceted search. Note that not having the TaxCatchAll and TaxCatchAllLabel pair of columns in your list or library or content type can cause that (again, see Bakker’s articles).

Let’s compare three examples:

Also, to get your Taxonomy fields to work correctly in your content types, you must have the TaxCatchAll and TaxCatchAllLabel field and your hidden text field added to the CAML declaration of your content type. They don’t get added automatically. Let me emphasize that: SharePoint will not add the hidden text field to your content type automatically. You must explicitly add the field reference to your content type and have a minimum of four field references:

1. Your Taxonomy field
2. Its hidden note field
3. TaxCatchAll
4. TaxCatchAllLabel

How does SharePoint create the hidden note field when you manually add a Taxonomy field to a list or library? Something calls this method:

Microsoft.SharePoint.Taxonomy.TaxonomyField.OnAdded(SPAddFieldOptions op)

If you use a tool like ILSpy to open Microsoft.SharePoint.Taxonomy.dll, which you can find in the <14 hive>\ISAPI folder, you can see what it does. Note the AddHiddenTextField method. One thing I’ve seen, though I haven’t correlated it with the decompiled code, is that you can call this up to two times on the same Taxonomy field. This will generate the corresponding _0 field if it doesn’t exist or _1 if it does (but will throw an error rather than generating a hidden field with a name ending in _2).

The relational connection between the Taxonomy field and the hidden text field is as follows:

taxonomyField.TextField == hiddenField.Id

Note that the generated CAML for SchemaXML that you see in SharePoint Manager is NOT what you want to copy and paste into your elements file in your Visual Studio project. It has properties you don’t need, and properties that, when used, must first be tokenized; you don’t want absolute URLs in your CAML, and some of the GUIDs may be wrong. For example, you don’t need to specify the location of the hidden taxonomy list, because SharePoint can figure that out on its own.

Here’s another tip: You can use SharePoint Manager 2010 to view the fields and their properties. When you are using site content types, make sure to look at both the site collection and list level. In the site collection, look at the fields in the Fields (a.k.a. Site Columns) collection and the fields in the fields collection in a particular content type in the Content Types collection. In the list (or library) level, look at the fields in the content types and the fields in the fields collections as well.

In this picture (above), SharePoint Manager 2010 shows the fields in the content types in the site content-types collection (a.k.a. the Site Content Types Gallery).

Another tip about testing your field: You must populate list items that use it with data and crawl those items to get SharePoint to generate the Crawled Properties. If you change your field names, and re-crawl, it will pick up the new names without removing the old names (although if you do three crawls, it might remove the old ones – I haven’t tested that.) The quickest way I know of to clean out all of the crawled properties is to drop and recreate the Search Service Application, which is not something you can do lightly in most production environments. Just resetting the content index won’t do it - at least from what I saw.

I hope this helps you successfully write the Field CAML that you need!

Categories // SharePoint
Tags SharePoint , SharePoint Enterprise Application Development , TaxonomyFieldType , Managed Metadata , Content Types , CAML , SharePoint 2010